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What are sessions? (shifts, trainings and events)

An introduction to sessions: what they are, the types, who can see them, and how they connect to activity and leave.

Written by Liam Radford

A session is something your group runs at a set time: a shift, a training, an event. Sessions have a type (which decides the roles in them), a host, and slots that staff can claim.

The pieces

  • Session type: a template such as "Shift" or "Training". It decides what roles exist in the session (Host, Co-Host, Trainer and so on) and its statuses. See "Session types, roles and slots (set-up for admins)".

  • Session: one occurrence of a type at a date and time. A session can be a one-off, or part of a repeating schedule ("Wednesdays at 18:00").

  • Roles and slots: each role is a place that one or more people can take. Taking a place is called claiming.

  • Host: the person running it. A role marked as the primary host makes someone the host.

  • Tags: labels you can put on a session to say what kind of training it is (for example Security or Management).

Where you see sessions

  • The Sessions page shows a schedule by day. There is a My Sessions option to show only sessions you host or take part in.

  • Your Home page shows the sessions you have claimed for today, with a LIVE marker for one that is running.

  • The iPhone and Android apps show them too.

  • You can add them to Discord as events, and subscribe to them in your own calendar (see "Sessions in Discord: reminders and Discord events" and "Add Rosterr sessions to your calendar (Google, Apple, Outlook)").

How they connect to everything else

  • Activity: hosting, attending and logging sessions count towards quotas and goals ("Sessions hosted", "Sessions attended", "Sessions logged"). See "Quotas explained (types, who they apply to, and how they are completed)".

  • Leave: when a leave request is approved, Rosterr takes that person off any sessions inside their leave. See "How do I request time off? (inactivity notices)".

  • Moderation and Alliances can also use sessions as part of their work.

Seeing sessions needs permission

Each kind of session (Shift, Training, Event, Other) has its own permissions: see, claim, assign, create, manage, notes, tags and edit concluded. If you cannot see a kind of session, your role lacks "See ... sessions" for it. See "Session permissions explained (what each one lets someone do)".

Related articles

  • Claim a place in a session (and assign others)

  • How do I create a session? (one-off and repeating)

  • Session types, roles and slots (set-up for admins)

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